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Office of Finance and Administration
Environmental Health and Public Safety

Major Event Support

EHPS partners with campus units to support the safe planning and execution of major events.

Concert-goers enjoy an evening of music and fellowship at and Artist Notes event at The Corner on Centennial Campus. Photo by Becky Kirkland.
Concert-goers enjoy an evening of music and fellowship at and Artist Notes event at The Corner on Centennial Campus. Photo by Becky Kirkland.

Our teams provide guidance on risk assessment, safety planning, security coordination and compliance to help events run smoothly and responsibly.

What is considered a major event?

Major events, as defined by the university, must meet two or more of the criteria established by the PRR:

  • Over 150 persons are anticipated to attend, and the attendees will include visitors and other non-university-affiliated individuals;
  • The Responsible Administrator determines that the complexity of the event requires the involvement of more than one University administrative unit;
  • The Responsible Administrator determines that the event is likely to significantly affect campus safety and security (based on assessment from University Police) or significantly affects campus services;
  • The Responsible Administrator determines that the event has a substantial likelihood of interfering with other University-sponsored events, activities, or essential University processes;
  • The event features an elected official or candidate at the federal, state, or local government level;
  • The event is a dance or concert; regardless of how many attendees;
  • The event extends the normal operating hours for the space;
  • Alcohol is intended to be served; or
  • Outdoor amplified sound is requested.

Resources

PLAN YOUR EVENT: Check out this page to find out more about the requirements for planning an event at NC State. It includes guidance on space reservations along with coordinating logistics such as tents, staging, insurance, parking, sound and more.

EVENT POLICY GUIDES: Looking to host an event at NC State? Please review the following guides to ensure your event is compliant with university policies. 

MAJOR EVENT REGISTRATION FORM: Looking to host a major event on campus? We’re here to help! Please fill out this application and our team will be in touch.

REQUEST EVENT PARKING: Events, camps and conferences are an integral part of the campus environment and need advance planning with the Transportation office. Find out more here.

SPECIAL EVENT SUPPORT STAFF REQUEST: NC State University Police officers, fire marshals and support staff are a smart addition to your gathering. If you wish to request these support services for your event, please complete this application at least three weeks prior to the event.

BUILDING LOCKING CHANGES: If your event is being held in a campus building and may affect building hours, please contact SAT (919.513.3111 or sat@ncsu.edu) or a security liaison regarding the building schedule.